Quick Reference Guide

Find funding opportunity
Register for SPIN Plus (https://spin.infoedglobal.com) to receive funding alerts.

Know unit procedures
In some units, Investigators will create the proposal in Kuali Research, in other units administrators will work with Investigators to create the proposal in Kuali Research.

Create or update profiles in electronic systems
Update profiles in NSF FastLane, NIH eRA Commons, NASA NSPIRES, etc.

Attend training sessions
Kuali Research trainings are offered regularly and system-specific trainings can be provided.

Prepare proposal
Refer to the sponsor’s directions for content and formatting guidelines.

Acquire and complete required information
Complete information in Kuali Research. For applications that require Grants.gov submissions, link the System to System opportunity to the proposal in Kuali Research.

Attachments
Complete required information for UMD routing and attach final budget, justification, solicitation, and subaward documentation. The technical internal attachments, and System to System proposal attachments may be in draft form and replaced during routing by the proposal creator or proposal aggregator. Two ORA placeholder attachments must be included. 

Questions?
Contact your Contract Administrator (https://ora.umd.edu/staff).

All UMD Personnel with the role of Investigator, must complete the Certification questions in Kuali Research

All University of Maryland investigators, including Principal Investigator, Multiple Principal Investigators, and Co-Investigators, must certify the proposal in Kuali Research.

Submit proposal for Approval in Kuali Research.
Proposal will move from Lead unit to College to ORA for approval using established routing maps for review and approval by Department Chairperson/Unit Head or designee of administering unit and the next higher level of authority within the school of the administering unit; ex. Dean or VP or designee. ORA provides the final University-authorized signature.

Deadlines
Be sure to allow enough time for review. Complex proposals, proposals involving multiple departments or multiple institutions, Requests for Proposals (RFPs), or proposals that include cost sharing may take longer to review.
All Proposals should be completely approved in Kuali Research up to the ORA stop 6 business days before submission.
Grants.gov proposals for NIH and NSF should be final 6 business days before the deadline, including all attachments.
For all other proposals, all attachments in Kuali Research should be final and marked as complete at least 24 hours before the deadline.
Proposals where the PI provides submit access to ORA (e.g. NSF FastLane, NASA NSPIRES) must have this access granted to the final proposal at least 24 hours before the deadline.

Hard copy proposals
ORA will notify the department for pickup so department can mail to the sponsor.

Electronic proposals
ORA will submit to sponsor.

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