Dear CBO Colleagues, Departmental Business Managers, and PIs:
Please share far and wide these tips for a successful proposal submission by ORA:
😊 Allow ORA 6 business days to review and approve fully routed proposals, including non-funded proposals. **Fully routed** means all questions and compliance issues are answered and signed by all appropriate parties in KR-Kuali Research (ALL PI's, Co-I's, Lead Chair and Dean). PI's and Co-I's cannot delegate this responsibility. If a proposal is not fully routed and signed, it cannot be submitted.
😀 Final versions of a proposal being submitted via any electronic system must be ready for submission 24 hours prior to the deadline. Proposal systems often have issues that require extra time - "just pushing the button" is a myth - nothing is truly automatic!
😳 No proposals will be submitted by ORA personnel past 5pm during normal business days - this applies even to deadlines that technically allow submission up to 11:59 pm.
👍 Additional time is needed for proposals with: Large/high dollar budgets, subawards, requests for F&A Waivers and Significant Project (SP) designations; cost share; and other special considerations. Your Chairs, Directors and Deans regularly tell us they need time to review and approve these documents as well.
😬 Reach out early to your Contract Administrator (CA) - this is especially important for new sponsors or new submission systems, or for complicated or non-standard RFP's (Requests for Proposals) or Proposal Guidelines. Your CA can help you identify special or unusual requirements for that submission.
🎉 THANKS for working together with us at ORA! Please reach out to ORA Staff with any concerns.
Wendy T. Montgomery
Assistant Vice President, Office of Research Administration
University of Maryland
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