Submitting proposals, executing awards, conducting research, and administrating sponsored projects involves many different people and units throughout the University of Maryland campus. While there may be some minor variations in processes from Department to Department and College to College, the matrix below outlines the general process and identifies the appropriate party that has primary responsibility for different activities throughout the life cycle of a sponsored award.
(Updated 5/2021)
Identification of Funding Opportunities
Roles and Responsibilities | PI | Dept | College | ORA | SPAC | Other(UM Ventures, Procurement, VPR) |
---|---|---|---|---|---|---|
Search for Opportunities | X | |||||
Provide guidance on funding opportunities | X | X |
Proposal Preparation
Roles and Responsibilities | PI | Dept | College | ORA | SPAC | Other(UM Ventures, Procurement, VPR) |
---|---|---|---|---|---|---|
Write technical narrative | X | |||||
Identify subcontractors and request budget and workscope materials | X | X | ||||
Develop budget | X | X | ||||
Identify need for cost sharing funds and obtain documentation for cost share support | X | X | X | |||
Evaluate requests for F&A waivers or reductions | X | X | X | VPR | ||
Coordinate space arrangements | X | X | ||||
Provide guidance on proposal preparation | X | X | X | |||
Complete and ensure accuracy of the Kuali Research information for routing | X | X | X |
Regulatory Requirements
Proposal Review and Approval
Proposal Submission
Pre-Award
Award Acceptance
Award Set-up
Conducting the Project Financial
Program Income
Invoicing Financial Reporting
Accounts Receivable Management
Prior Approvals/Notifications
Subcontracts and Subawards
Subcontracting Plan
Technical Data and Reports
Personnel and Effort Certification
Project End and Close-out
Audits
Ongoing Training
Intellectual Property (IP)
Definitions:
Office of Research Administration (ORA)
Sponsored Programs Accounting & Compliance (SPAC)